Everything a rental agency manages, in one place
KriHani follows the real work of an agency: the fleet, the reservations, the customer file, the contract, the money, maintenance and the team. Here is each module and the plan from which it is included.
Fleet
Vehicles and availability
Every vehicle has its record, its status and its due dates. The team sees at a glance what is available.
Vehicle record
- Category, registration, fuel, gearbox, seats
- Mileage and fuel level at every movement
- Daily rate and options
Included from Essentiel
Statuses and availability
- Available, rented, reserved, maintenance, incident, unavailable
- View by day and by period
- Overlaps blocked
Included from Essentiel
Vehicle documents
- Registration, insurance, inspection, road tax
- Expiry dates and reminders
- Files attached to the vehicle
Included from Essentiel
Maintenance
- Planned and completed services, costs and providers
- Downtime visible in the calendar
- Full history per vehicle in Pro
Basic in Essentiel · Advanced from Pro
Insurance
- Insurance policies and due dates per vehicle
- Costs included in expenses
From Pro
Incidents
- Declaration, photos and documents
- Tracking of the repair and of the deposit retention
From Pro
Reservations
Reservations, customers and contracts
From the first call to the return of the vehicle, the file follows the customer.
Reservations and calendar
- Vehicle, customer, pick-up, return, location
- Statuses: request, confirmed, in progress, completed, cancelled
- Calendar per vehicle
Included from Essentiel · Advanced management from Pro
Customers
- Individuals and companies
- ID, driving licence, contact details
- Rental history in Pro
Included from Essentiel
Rental contracts
- Contract generated from the reservation
- Vehicle inspection, mileage and fuel
- Printing and archiving
Included from Essentiel
Quotes
- Quotes per vehicle and period
- Conversion into a reservation
Included from Essentiel
Customer documents
- Files attached to the customer and the contract
- Advanced document management in Pro
Included from Essentiel
Deposits
- Amount, method, date
- Return or retention tracked
Included from Essentiel
Finance
Invoices, payments and expenses
Money follows the contracts: you know what has been collected, what is still due and what each vehicle costs.
Invoices
- Invoice generated from the reservation or the contract
- Numbering and archiving
- Stamp and VAT configurable, where supported, from Pro
Included from Essentiel
Payments
- Cash, transfer, cheque, card
- Partial payments and balances
- Advanced management in Pro
Basic in Essentiel · Advanced from Pro
Unpaid balances
- List of overdue invoices
- Amounts due per customer
From Pro
Expenses
- Fuel, maintenance, insurance, road tax, other
- Attached to the vehicle
- Advanced categories in Pro
Basic in Essentiel · Advanced from Pro
Profitability per vehicle
- Revenue, expenses, rented days, utilisation
- Net result per vehicle and per period
From Pro
Advanced financial controls
- Reinforced validations and controls
- Extended financial reporting
Business
Team and insight
Employees, permissions and statistics
Everyone accesses what they need, and the manager keeps the overview.
Employee accounts
- Named accounts that can be enabled and disabled
- Up to 3 users in Essentiel, 10 in Pro, 25 in Business
From Pro
Roles and permissions
- Rights per module: fleet, reservations, finance, settings
- Advanced permissions and several teams in Business
From Pro · Advanced in Business
Dashboard
- Availability, rentals of the day, expected returns
- Revenue and unpaid balances
Included from Essentiel
Statistics and reports
- Basic statistics in Essentiel
- Advanced reports: fleet, finance, customers, in Pro
- Extended reporting in Business
Basic in Essentiel · Advanced from Pro
Company configuration
- Identity, contact details, wording on documents
- Stamp and VAT where supported, extended customisation in Business
Advanced from Pro
Multi-branch and Enterprise
- Multi-branch ready architecture in Business, where supported
- API, integrations and custom development in Enterprise
Business · Enterprise
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All these features, 1 month free.
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